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Our top tips for flexible working

By Jo Geraghty

1. Be really clear about what you mean

There is an expectation management piece here: not all businesses want or are able to embrace flexible working in all its forms.

When you say flexible, do you mean:

  • Part-time working?
  • Job sharing?
  • Homeworking?
  • Compressed hours?
  • Hybrid working?
  • Annualised hours?
  • Remote working / working from anywhere?
  • Term-time working?
  • Team-based rostering?
  • Flexitime?

Ultimately, most organisations will want to provide some sort of framework around their approach to flexibility, to ensure consistency of approach.

The unfortunate side-effect of this, of course, is that the moment you put a framework in place you inevitably lose some of the flexibility.

That might be a price worth paying, if the framework delivers comfort and an oversight mechanism to leaders whilst also providing enough flexibility for the workforce.

2. Recognise that flexibility isn't only for working parents

Flexible work isn’t just for parents – it’s for anyone seeking better balance, wellbeing, and fairness at work.

Common misconception

  • Flexibility is often seen as something designed only for parents.
  • In reality, everyone can benefit from flexible options to improve work-life balance and wellbeing.

Social justice dimension

  • Flexible working is linked to equality and inclusion.
  • Cultural and economic barriers can prevent equal access and progression.
  • There’s a misperception that part-time or flexible roles limit career advancement.

Irony to note

The very managers who resist flexible work are often the ones who later wish for part-time arrangements themselves.

3. Understand and remove barriers to implementing flexible working

In addition to identifying and critically challenging the assumptions and beliefs about those who do, or wish to, work flexibly, flexible working needs the following to be able to thrive:

Awareness

Many employees, managers, and employers lack awareness and understanding of the legal framework around flexible working. Managers and employees are also often unaware of their employer’s policies and procedures governing flexible working – these important artefacts therefore require promotion.

Training

Managers often need support to think “outside the box” about what flexible working might look like, and how it could benefit their teams, rather than having a blanket approach rooted in the view that “we can’t allow this because it will set a precedent.”

Senior leader role modelling

If, when you look up, all you see are people who work full-time (and then some) and who never speak about their lives outside of work, flexible working may remain a taboo subject. They need to set the tone, so people are confident that flexible working is not just allowed, but is embraced and supported.

4. Trust is key

The challenge

Many still doubt remote work:

  • People working from home aren’t really working
  • Working from home on a Friday is just a long weekend

The core message

  • If you don’t trust your employees, you’ve hired the wrong people.
  • Focus on outcomes, not inputs – results over activity.

The reality

  • It’s just as easy to waste time in an office as it is at home.
  • Productivity depends on character, not location.

Key takeaway

  • Lazy and untrustworthy people will be unproductive anywhere.
  • Trust the right people – and performance will follow.

5. Line manager capability is also key

Effective flexible working depends on capable line managers who can balance the needs of both the business and individuals.

The role of line managers

  • Ensure flexible work supports both company goals and employee needs.
  • Know how to identify if team members are actually engaged and productive.
  • Recognise and address when “working from home” becomes an excuse for low effort.

The need for support

  • Line managers must be trained, supported, and coached for success.
  • Many organisations overlook this, leading to ineffective leadership.

6. Make flexibility visible

Flexible working only helps if people know it is on offer. Make it visible to candidates and employees alike.

1. Job advertisements

  • Do your job posts highlight flexible working options?
  • If not, it’s worth doing – Zurich saw impressive results after promoting this.

2. Internal campaigns

  • Consider a “This Is Me” campaign where senior leaders share how and why they work flexibly.

3. Employer branding

  • Does flexibility form part of your employer value proposition?
  • Is it clearly communicated across your career pages and recruitment materials?

Key takeaway

Don’t whisper about flexibility – make it a visible, celebrated part of who you are as an employer.

7. Do your homework

Some leaders will need a robust evidence base in order to feel comfortable in supporting flexible working. Some research you could do might include understanding:

  • How many working parents or people with other caring responsibilities do you employ?
  • How many employees do you have who don’t, but would like to, work flexibly?
  • How many of those would consider looking for a new role if they are not able to work flexibly in the future?
  • What’s the average distance travelled by your employees to get to work? How much, on average, does that travel cost? How long does it take, on average?
  • What percentage of your employees would feel comfortable broaching the topic of flexible working with their line manager?
  • What gets in the way of this being a comfortable conversation to have?

8. Mitigate legal, financial and reputational risks

Office return decisions should be made carefully to avoid financial losses, legal exposure, and damage to the company’s reputation.

1. Be cautious with mandates

  • Avoid forcing everyone back to the office.
  • Such mandates can harm employees who cannot or prefer not to work onsite.
  • Reducing bonuses or promotion opportunities may expose the company to discrimination risks.

2. Challenge leadership assumptions

  • Many leaders believe physical presence is essential – but the rationale is often unclear.
  • Ask: do we really need people in the office, or is this just habit?

3. Consider key factors

  • Cost of living crisis and unreliable transport.
  • Wasted commuting time and reduced productivity.
  • Risk of disengagement, resentment, or attrition.
  • Possible legal exposure to sex or disability discrimination claims.

Key takeaway

Forcing office returns without strong justification can harm morale, increase turnover, and expose your business to unnecessary risks.

9. Don't make assumptions about your sector or certain roles

Almost any role can be made flexible – even in industries where it seems impossible.

Example: Wickes (home improvement retailer)

  • Introduced flexible working for management roles.
  • Saw no drop in performance or KPIs, proving flexibility works across sectors.

Key learnings

  • Trust and communication: adopt a team-based approach to scheduling – changes by one shouldn’t disadvantage others.
  • Manager self-discipline: balance between time off, letting go, and effective delegation.
  • Open-minded flexibility: avoid one-size-fits-all; tailor working models to fit teams and individuals.

Core insight

The long-held myth that managers must always be on-site is false.

When leaders step back, they empower others to step up.

Want to find out how we can help you introduce or improve flexible working? Let’s chat.

Jo Geraghty

Co-Founder & Director

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